Finnland
FERIENHÄUSER MIT PRIVATEM POOL
Introduction
Unique and its group of divisions, including UniqueVillas (“we” or “us”), take the privacy of your information very seriously. This policy explains how and for what purposes we use the information collected about you via this site, mobile application or any other method (referred to below as the “Site”). Please read this privacy policy for your information and to understand your rights.
If you have any queries about the policy, please get in touch with us using our contact details and we will do our best to answer your questions.
This notice applies to personal data provided by our users, our users include our Homeowners, guests staying at a Homeowner’s property or other users. In this notice “you” refers to any individual whose personal data we hold or process (other than our staff and contractors).
Personal information collected
We will collect the following personal information from you:
- Certain information required to register with the Site including first and last name and your e-mail address, together with some basic security information (“Registration Information”).
- If you are a Homeowner, information about your property and contact and personal information we need in order to assist with and manage bookings on your behalf (“Property Information”).
- Details of any bookings you make or receive through the Site including ID information (either through us or through third parties who use the Site as a booking platform) (“Booking Information”);
- Other technical information you generate as a result of site interactions including your visits to the Site, the resources and pages you access and any searches you make (“Technical Information”).
In collecting information we abide by the following principles:
- Transparency: When collecting and processing your personal data, we will communicate all information to you and inform you of the purpose and recipients of the data.
- Legitimacy: We will collect and process your personal data only for the purposes described in this policy.
- Relevance and accuracy: We will only collect personal data that is necessary for data processing. We will take all reasonable steps to ensure that the personal data we hold is accurate and up to date.
- Storage: We will hold your personal data for the period necessary for processing the same in compliance with the provisions of the law.
- Access, rectification, opposition: You may access, modify, correct or delete your personal data. You may also oppose the use of your personal data, particularly to avoid receiving sales and marketing information. This is done by sending an email to [email protected].
- Confidentiality and security: We will ensure reasonable technical and organizational measures are in place to protect your personal data against alteration or accidental or unlawful loss, or unauthorized use, disclosure or access.
Although it is not compulsory to give us this information, if you do not then you cannot register as a member of the Site or make a booking for accommodation with our Homeowners.
Basis on which we process personal data
Personal data we hold about you will be processed because the processing is necessary in pursuit of a “legitimate interest”. A legitimate interest in this context means a valid interest we have or a third party has in processing your personal data which is not overridden by your interests in data privacy and security; or because you have consented to the processing for the specific purposes described in this notice; or because the processing is necessary in order for us to comply with our obligations under a contract between you and us.
Use of this information
The following summarizes how we process your data and the lawful basis for the processing:
Necessary for our legitimate interests (to obtain necessary information in order to provide our services)
- When you register with the Site
- When you as a Homeowner update or amend your property or availability details
- When we assist with a booking for accommodation
- When you seek to amend or change a booking or make an enquiry in relation to a booking
- To administer and protect our business, including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data
- To use data analytics to improve the Site, services, marketing, customer relationships and experiences
- To store your contact information for marketing purposes and sending marketing and other promotional communications to you.
- Asking you to leave a review or take a survey
- Sending relevant information about our products and services to you
Necessary to comply with a legal obligation
- To administer and protect our business, including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data
- Notifying you about changes to our terms or privacy notice.
Performance of a contract with you - When we assist with a booking for accommodation
- When you seek to amend or change a booking or make an enquiry in relation to a booking
- When you submit a complaint
Sharing this information - Credit or debit card payments will be collected by our payment processor.
- In order for payments to be processed you may need to provide some necessary details to our agent. We tell you about this at the point we collect that information on the Site.
- We may share customer information with third parties to perform services on our behalf in order to improve our services and you hereby consent to us sharing such customer information, but we will take steps with the aim of ensuring that your privacy rights continue to be protected.
- Other than as set out above, we will not disclose any of your personal information without your permission unless we are required by law to do so (for example, if required to do so by a court order or for the purposes of prevention of fraud or other crime).
Information automatically collected from your computer
- Log files/IP addresses. When you visit the Site our web server automatically records your IP address. This IP address is not linked to any of your personal information. We may also gather other non-personal information (from which we cannot identify you) such as the type of your internet browser which we use to provide you with a more effective service.
- Cookies. When you visit the Site we may store some information (commonly known as a “cookie”) on your computer. Cookies are pieces of information that a website transfers to your hard drive to store and sometimes track information about you. Cookies are specific to the server that created them and cannot be accessed by other servers, which means that they cannot be used to track your movements around the web. Passwords and credit card numbers are not stored in cookies. A cookie helps you get the best out of the Site and helps us to provide you with a more customized service. We use cookies for the following purposes:
- Storing details about your site preferences (for instance which language you wish to view pages in);
- Storing details about any properties you have short-listed;
- Enabling our web server to track your session between pages of the site and provide a continuity of experience.
- You can block or erase cookies from your computer if you want to (your browser’s help screen or manual should tell you how to do this), but certain parts of the Site are reliant on the use of cookies to operate correctly and may not work correctly if you set your browser not to accept cookies.
- When using our site, there are a number third parties who also need to store cookies for essential running of the site. These include but are not limited to Google to enable Interactive Maps, help us with Analytics and provide remarketing campaigns tailored to your browsing using Google Advertiser Features. If you wish you may opt out of the Google Advertiser Features.If you have any other concerns, please contact us.
Security - We will take all reasonable steps to ensure that appropriate technical and organizational measures are carried out in order to safeguard the information we collect from you and protect against unlawful access and accidental loss or damage. These measures may include (as necessary):
- protecting our servers with software firewalls;
- locating our data processing storage facilities in secure locations;
- encrypting all data stored on our server with an industry standard encryption method that encrypts the data between your computer and our server so that in the event of your network being insecure no data is passed in a format that could easily be deciphered;
- when necessary, disposing of or deleting your data so it is done so securely;
- regularly backing up and encrypting all data we hold.
- We will ensure that our employees are aware of their privacy and data security obligations. We will take reasonable steps to ensure that the employees of third parties working on our behalf are aware of their privacy and data security obligations.
- This notice and our procedures for handling personal data will be reviewed as necessary.
- Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to the Site during the transmission stage. Once we have received your information, we will use the strict procedures and security features referred to in this clause to try to prevent unauthorized access
Your privacy rights
The GDPR gives you the following rights in respect of personal data we hold about you. You have the right to:
- Request access to your personal information (commonly known as a "data subject access request"). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
- Ask us to correct any information that we hold about you which is incorrect, incomplete or inaccurate.
- Ask us to erase your personal information from our files and systems where there is no good reason for us continuing to hold it.
- Object to us using your personal information to further our legitimate interests (or those of a third party) or where we are using your personal information for direct marketing purposes.
- Ask us to restrict or suspend the use of your personal information, for example, if you want us to establish its accuracy or our reasons for using it.
- Ask us to transfer your personal information to another person or organization.
If you have given your consent to us processing your personal information (for example, consent to receive information about our seminars and events), you have the right to withdraw your consent at any time. To withdraw your consent, please contact [email protected]. Once we have received notification that you have withdrawn your consent, we will no longer process your personal information and, subject to our retention policy, we will dispose of your data securely (although we may in some circumstances need to continue to process your data, if so then we will confirm the reasons for this).
Retention
Our current data retention policy is to delete or destroy (to the extent we are able to) the personal data we hold about you in accordance with the following retention policy:
- Records relevant for tax and customs authorities: As long us tax authorities require, under the law that govern Unique Group and its divisions worldwide.
- Personal data processed in relation to a booking or contract between you and us: As long is required in order to fulfil contract requirements Personal data held on marketing or business development records: For a reasonable period, necessary for our legitimate interests (in order to provide our services).
- The retention periods can be prolonged or shortened as may be required (for example, in the event that legal proceedings apply to the data or if there is an ongoing investigation into the data).
- We review the personal data (and the categories of personal data) we are holding on a regular basis to ensure the data we are holding is still relevant to our business and is accurate. If we discover that certain data we are holding is no longer necessary or accurate, we will take reasonable steps to correct or delete this data as may be required.
- If you wish to request that data we hold about you is amended or deleted, please refer to the Your Privacy Rights section above, which explains your privacy rights.
Further questions
If at any time you would like to contact us with your views about our privacy practices or if you would like to exercise any of your rights, or with any enquiry relating to your personal information, you can do so by emailing us at [email protected].